Executive Director of Undergraduate Admission - Butler University

Position Overview

Reporting to the Vice President for Enrollment Management, the Executive Director of Undergraduate Admission provides strategic leadership and direction for both domestic and international enrollment efforts of undergraduate students in alignment with a goal-focused, results-driven strategic enrollment plan. The Executive Director will oversee recruitment activities that incorporate best practices and data-driven analysis for undergraduate lead generation (search and purchased names), inquiry cultivation, application management, pre- and post-admission communications, and overall enrollment practices. Working in collaboration with key internal and diverse stakeholders, the Executive Director works to develop proactive and nimble strategies to adjust to changing environments and trends in recruitment and admission of four-year and two-year candidates that align with the University strategic growth plan. The Executive Director leads and mentors a talented admission team of more than 20 individuals focused on admission counseling, regional recruitment, special populations, the campus visit and event experience as well as oversight for a team of approximately 75 engaged student ambassadors. 

The Executive Director works closely with the Executive Director of Financial Aid, the Executive Director of Enrollment Marketing, the Director of Enrollment Operations, Systems, and Research, and the Registrar. This proactive, results-oriented individual will play a vital role in the collaboration, across Colleges, with the seven academic Deans, the Associate Deans, as well as with other faculty, administrators, staff, coaches, and students to carry out the mission of the institution.

Responsibilities

• Annually evaluate and oversee all aspects of the admission review process and notification timelines in concert with Enrollment Operations. Includes coordination for first year, associate degree, transfer, and international candidates with consideration, as needed, for graduate and online programs; includes degree and non-degree status. 
• Oversee the coordination of the admission process for special programs such as dual credit, articulation agreements, and/or partnership programs. Assists with developing necessary policies. 
• Analyze past recruitment initiatives to review trends and potential opportunities by markets/programs as to develop and implement an annual enrollment plan that includes goals, metrics, and methods. 
• Evaluate and oversee additional key operating processes that support enrollment including search/purchase (contracts), community outreach, on and off-campus visit and event programs, yield initiatives, professional development and training, partnerships, and counselor relations. 
• Collaborate with Executive Director of Enrollment Marketing and their team on all enrollment marketing and communications, digital strategies, yield activity, and microsite development as to strategically support different student populations within recruitment cycles. 
• Collaborate with the Vice President for Enrollment Management and the Executive Director of Financial Aid on the financial aid leveraging strategy including merit scholarship process. 
• Strengthen lines of communication between the admission leadership team and the entire Division by establishing a regular meeting schedule, affirming roles, and setting expectations. 
• Assist/direct the further development of the University’s global recruitment strategy. 
• Develop and continually enhance relationships with community-based organizations and secondary school leaders with particular emphasis on the city of Indianapolis and identified national target markets. 
• Oversee a $1.5M departmental operating budget. Advocate for incremental funds as needed.
• Participate in recruitment and yield related travel, represent/present the University at admission sponsored events, conduct on and off-campus interviews, evaluate applications, and oversee Admission Committee(s).
• Represent the Vice President for Enrollment Management as needed at on and off campus obligations. 
• Stay informed about trends and best practices in enrollment management, actively participating in professional development opportunities and networks.

Required Qualifications

• Bachelor’s degree 
• Seven to ten years of progressively responsible experience in college admission with knowledge of selective admission practices 
• Demonstrated success in developing and implementing recruitment strategies to meet enrollment goals 
• Ability to define problems, collect data, establish facts, and draw valid conclusions and adapt when necessary 
• Working knowledge of and experience working with the admission process, including recruitment/yield strategies, customer relationship management (Slate) software, student records, admission cycle, application processing and processing software 
• Strong leadership skills, excellent communication and interpersonal skills, with the ability to engage diverse audiences and build relationships with stakeholders 
• Four years of supervisory experience of a diverse staff, including hiring, evaluation, supervision, motivation, and training of professional staff 
• Proficiency in Microsoft Office Suite and Oracle People Soft 
• Intermediate or advanced use of Slate CRM 
• Comfortable in a dynamic environment including significant amounts of autonomy 
• Ability to travel 
• Valid U.S. driver’s license and demonstrates driving record insurable by the University

Preferred Qualifications

• Master’s Degree 
• Demonstrated experience with successful practices recruiting international students 
• Record of accomplishment of achieving enrollment objectives in a higher education setting 
• Enrollment professional development experience and/or leadership roles