College Counseling Office Coordinator - Tampa Prep School

The College Counseling Office Coordinator reports to the Director of College Counseling and acts as a primary organizer for multiple functions of the College Counseling Office and Tampa Preparatory School.

Essential Functions

• Maintain all data relative to the college counseling office including entering data into Florida Bright Futures for seniors
• Maintain student data in SCOIR, NCAA, and NAIA platforms
• Coordinate AP testing
• Organize and transmit current and past student records to other institutions as needed
• Manage alumni records, education verification, and send transcripts as needed
• Manage and update information on the college counseling visitor welcome TVs
• Communicate with the Tampa Prep marketing department regarding website updates, news to parents, and the visiting colleges list (SCOIR)
• Outreach to colleges and manage college representative visits in SCOIR and communicate opportunities to students
• Assist with planning, logistics, and execution of College Counseling student and parent programs
• Work as the AP exam coordinator
• Work with the class scheduler on students’ yearly academic schedules
• Help maintain and update the Tampa Prep School Profile
• Perform all other duties and tasks delegated by the Director of College Counseling

Work Environment

• Primarily an office environment with the ability to sit at a computer and keyboard for substantial periods

Physical Demands

• Mobility sufficient to move about the campus, including climbing stairs
• Sight and hearing adequate to perform the duties of the job and communicate clearly
• Ability to lift and carry up to 20 pounds on an infrequent basis

Required Education & Experience

• Bachelor’s degree, or the equivalent combination of education, training, and experience from which comparable skills can be acquired
• Experience working in an academic environment, preferably within a college counseling or admissions office
• Ability to handle student data and college admission information in a discrete and confidential manner
• Strong active listening skills, problem-solving skills, and attention to detail are required

Procedure to Apply

This is a 10-month, full-time, benefit-eligible position. Salary is commensurate with experience.

Interested candidates should submit:

• Cover letter expressing interest in the College Counseling Office Coordinator position
• Current resume
• List of professional references including name, title, phone number, email address, and professional relationship

Please direct questions and submissions to Tampa Prep’s Director of Human Resources, Ms. Shanice Smith, at shanicesmith@tampaprep.org.